Payroll & Office Administrator

Established in 2002, the Reflex Group is now the largest privately owned print and packaging company in the UK having grown to over 900 employees across 22 sites in the UK and Europe.  The company prides itself on quality, efficiency, ethics, and low environmental impact whilst being innovative and dynamic. The company has an opportunity for a Payroll & HR Administrator in our Barwell site.

Location: Barwell, UK 

Position type: Full-Time on site, Permanent

Working Hours: Monday to Friday – 09:00-17:00

We are looking for an organised and detail‑focused Payroll & Office Administrator to support the smooth running of our payroll and HR administration processes. This role plays a key part in ensuring employees are paid accurately and on time, while also providing day‑to‑day administrative support across the HR team.

Key Responsibilities

Payroll Administration

• Assist with the preparation and processing of payroll, ensuring accuracy and compliance

• Maintain payroll records, including starters, leavers, salary changes, sickness, overtime, and deductions

• Support with statutory payments such as SSP, SMP, SPP, and pension contributions

• Liaise with Finance, payroll providers, and external bodies where required

• Respond to payroll‑related queries from employees in a timely and helpful manner

• Support with processing expenses

Office Administration

• Maintain accurate and up‑to‑date employee records and HR systems

• Support the onboarding process, including contracts, right‑to‑work checks, and induction documentation

• Process changes to employee terms and conditions

• Assist with absence management records, including sickness and leave

• Support recruitment administration, such as interview scheduling and offer letters

• Assist with HR reporting and audits as required

• General Responsibilities

• Ensure compliance with HR policies, employment legislation, and GDPR requirements

• Maintain confidentiality and handle sensitive information appropriately

• Provide general administrative support to the HR team

• Support continuous improvement of HR and payroll processes

Required Skills & Experience:  

Essential

• Previous experience in an Payroll

• Strong attention to detail and excellent organisational skills

• Ability to manage multiple tasks and meet deadlines

• Good communication skills, both written and verbal

• Confidence using HR systems and Microsoft Office (particularly Excel and SharePoint)

• High level of discretion and professionalism

Desirable

• Payroll qualification or working towards one (e.g. CIPP)

• Knowledge of UK payroll legislation and statutory payments

• Experience using HR or payroll software

• Experience in a fast‑paced or multi‑site environment